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 Kozi Checks & Balances TaxTactics News 
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March 13.2025
3 Minutes Read

Discover How Social-First, Tech-Driven Strategies Can Transform New SMBs

Small Business TRENDS logo for social-first tech-driven small businesses.

SMBs Are Embracing a Social-First Approach

According to Constant Contact's latest Small Business Now report, the landscape of small and medium-sized businesses (SMBs) is undergoing a significant transformation. A staggering 63% of new SMBs are relying primarily on social media as their marketing lifeline, and this trend is reshaping how these businesses interact with customers and pursue growth. Understanding the importance of these platforms, 73% of entrepreneurs acknowledge that both paid and unpaid social media outreach serve as their major revenue streams.

Exploring Modern Marketing Strategies

While social media occupies the forefront of marketing initiatives, many SMBs are eager to branch out. Surprisingly, only 15% of these young businesses currently leverage SMS marketing, despite its potential for high engagement. Furthermore, 33% are eyeing email marketing as an underutilized asset. This diversification of marketing strategies is essential in building a multi-faceted approach to reach a broader audience.

The Role of AI in Driving Business Efficiency

Another highlight of the Constant Contact report is the increasing integration of artificial intelligence (AI) into business operations. A noteworthy 72% of surveyed SMBs plan to incorporate AI into their marketing strategies by 2025. AI is expected to assist in various capacities such as content creation, customer data analysis, and personalized messaging, enhancing efficiency across the board. According to a parallel report by Entrepreneur, over 34% of business-related functions are currently performed by machines, signifying a pivotal shift in operational dynamics.

Optimism Amid Economic Challenges

Despite the innovative approaches being adopted, nearly half of the new SMB owners remain cautious about the future, with 55% expressing concerns regarding customer acquisition and rising costs. Frank Vella, CEO of Constant Contact, encapsulates this resilience as something to be celebrated, affirming, “The spirit, passion, and resilience of the SMB is still quite strong.” With 95% of entrepreneurs willing to embark on the journey of small business ownership again, the narrative is one of tenacity despite uncertainties.

Leveraging AI for Enhanced Social Media Management

As the demands of effective social media management grow, utilizing AI becomes imperative for SMBs. Platforms equipped with AI-powered scheduling tools like Hootsuite and Buffer are becoming indispensable as they allow owners to automate posts and optimize timing based on audience behavior—ultimately maximizing engagement. Furthermore, AI's role in social listening is critical, allowing businesses to gauge public sentiment and respond proactively to shifts in consumer preferences.

Future Trends and Opportunities for SMBs

Looking ahead, the adoption of AI in social media strategies will continue to evolve, providing businesses with deeper insights into customer behaviors. With nearly 66% of younger consumers using social media as a primary search engine, aligning marketing efforts with this trend can position SMBs for greater success. By focusing on customer experience and utilizing advanced analytics, these businesses can not only thrive but also redefine what success looks like in today’s digital landscape.

As we move into an era where adaptability is pivotal, small businesses must not only survive but also forge a path toward sustainable growth. Embracing social media and AI is not just advisable; it's a strategic move toward redefining how they operate and engage with their communities.

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11.22.2025

Unlock Efficiency with The Best Online HR Systems for Streamlined Workforce Management

Update The Rise of Online HR Systems In today’s fast-paced business environment, the selection of the right online HR system is more critical than ever for effective workforce management. Companies of all sizes need to streamline their processes, keep track of their workforce, and enhance productivity. From small businesses to large enterprises, various platforms cater to different workforce needs, offering innovative solutions for payroll, onboarding, and employee engagement. Top HR Software Tools Making Waves Let’s dive into the best HR software tools available today: Paycor: Best for Small Business Management Paycor stands out with its solid core HR functionalities, receiving an impressive 4.8-star rating. Designed for small businesses, it simplifies onboarding and payroll processes. With its easy integration into existing systems, Paycor ensures a smoother transition for new users, making it a delightful choice for those just stepping into the realm of online HR management. SAP SuccessFactors: The Gold Standard for Midsize and Large Businesses SAP SuccessFactors is tailored for larger organizations, boasting a remarkable 5.0-star rating. Its AI-assisted applicant screening provides a competitive edge in hiring processes, while its ability to manage global payroll makes it indispensable for companies operating across multiple countries. This tool facilitates collaboration and boosts employee engagement, ensuring that productivity isn’t just a buzzword but a practiced reality. GoCo: The Nonprofit’s Best Friend With a 4.7-star rating, GoCo is highly regarded in the nonprofit and education sectors. Tailored functionalities such as payroll processing and employee self-service portals address the unique challenges faced by organizations with budgetary constraints. GoCo provides an effective yet affordable solution that resonates deeply with mission-driven teams. UKG: Smart Analytics for Savvy Decision-Makers For companies craving robust analytics and reporting features, UKG Pro excels with customizable dashboards and real-time data insights. This HR tool empowers managers with the ability to analyze workforce trends easily, making informed decisions that can enhance overall efficiency. Rippling: Automation That Transforms Rippling shines in its automation capabilities, allowing organizations to seamlessly connect various applications and streamline HR processes. Its drag-and-drop interface facilitates custom workflow creation, which significantly cuts down on manual data entry tasks. In an era where efficiency is paramount, Rippling stands as a pioneer in automating HR processes across the board. The Value of Selecting the Right HR Software As businesses evolve and grow, so must their strategies for managing their workforce. Choosing the right HR software is not just about meeting current needs; it’s about future-proofing your organization's HR functions. Considerations like scalability, integration capabilities, and user experience should dominate your selection process to ensure a strategic fit within your overall operation. Addressing Misconceptions in HR Technology One prevalent misconception is that advanced HR technology is only beneficial for large organizations. In reality, small to midsize businesses can also harness these powerful tools to automate tedious tasks, ensure compliance, and ultimately save costs. This democratization of HR technology strengthens organizations regardless of size, unlocking new levels of efficiency and engagement. Next Steps: Evaluating Your HR Needs Determining which online HR system will best serve your organization can drastically improve productivity and employee morale. Start by assessing your specific needs—whether it's comprehensive payroll processing, effective onboarding, or advanced analytics. Each system offers unique strengths to tackle these challenges. Investing in the right platform not only simplifies tasks but also cultivates a more engaged and motivated workforce. In conclusion, the right online HR system acts as a strategic partner, steering your workforce towards improved efficiency and heightened satisfaction. From small enterprises seeking streamlined processes with Paycor to global giants leveraging SAP SuccessFactors, there’s a solution for every need.

11.21.2025

Unlocking the Secrets to Effective 401(k) Administration: Why Compliance Matters

Update Understanding the Backbone of Retirement: 401(k) AdministrationIn today’s ever-changing financial landscape, 401(k) administration has emerged as a critical aspect of managing retirement benefits for employees. The effectiveness of this process directly impacts not only the financial wellness of employees but also the legal standing of businesses. With compliance under the Employee Retirement Income Security Act (ERISA) being more scrutinized than ever, grasping the essential role of a 401(k) administrator is vital for both employers and employees.Key Responsibilities that Shape the Future of Employee BenefitsAt the heart of 401(k) administration lies the oversight of employee contributions. Timely deposits, which must be made within five days, are crucial to avoid penalties. Additionally, administrators must ensure compliance with annual tasks such as conducting nondiscrimination tests and preparing Form 5500. Failure to meet these obligations can lead to severe financial repercussions, including hefty excise taxes and operational liabilitiesCompliance: A Necessity, Not a ChoiceThe importance of compliance cannot be overstated. As highlighted by the heightened regulatory scrutiny from the IRS and the DOL, businesses face increased pressure to ensure that their retirement plans are administered without biases or errors. For instance, 66% of compliance audits have resulted in enforcement actions against businesses. These figures exemplify why understanding compliance requirements is imperative. Small missteps can lead to significant financial risks that could ultimately threaten the viability of the entire retirement plan.Common Pitfalls in 401(k) AdministrationThe path to compliant and effective 401(k) management is fraught with potential challenges. Some of the most frequent compliance issues include:Timely Remittance: According to the DOL, delays in contribution deposits can result in penalties. Ensuring that contributions are segregated from company assets promptly is paramount.Nondiscrimination Testing: This annual requirement ensures that the plan does not unfairly favor highly compensated employees. Results from failed tests can lead to corrective actions, such as refunds for HCEs.Timely Filings: Missing deadlines for Form 5500 can incur stiff penalties. Plan sponsors must stay proactive in meeting reporting obligations.Non-compliance with Plan Documents: Accurate administration and adherence to the written plan document are necessary to maintain ERISA-compliant status. Failing to do so risks jeopardizing the plan's tax-favored status.Participant Loans: Mismanagement of loans can lead to tax complications and risks if loan policies are not in strict compliance with IRS requirements.The Role of Professional AdministratorsWorking alongside a knowledgeable third-party administrator can streamline compliance and minimize errors. Their expertise in navigating complex regulatory environments helps plan sponsors avoid pitfalls while ensuring that employee contributions are maximized and safeguarded.Engaging Employees for Greater ParticipationEffective communication with employees about account status and investment options is pivotal. By providing educational resources, employers can enhance employees' understanding of their retirement options, thus boosting participation rates. It’s crucial for employees to feel empowered in their retirement planning.Conclusion: Securing the Future TogetherIn conclusion, mastering the intricacies of 401(k) administration is not merely a regulatory requirement; it's an essential strategy for safeguarding the financial futures of employees and businesses alike. Understanding compliance, adopting best practices, and leveraging professional guidance can make a significant difference in the successful administration of retirement plans. As you look towards improving your retirement plan management, consider engaging with experts who can provide the necessary support.

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Transform Hiring with Diversity Best Practices for 2025

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